IAFA Referendum Results and Future Conference Plans
Dear IAFA Members:
Thank you to everyone who participated in our recent referendum on the future in-person location of the International Conference on the Fantastic in the Arts (ICFA). We had an excellent response, with 364 members casting votes and very many people providing thoughtful, detailed comments.
The results of the referendum showed strongly divided opinions: 56% expressed a preference to remain in Florida, while 44% expressed a preference to move elsewhere.
The comments articulated deep commitments on both sides: some emphasized affordability, accessibility, and the strong community we’ve built in Florida; others emphasized safety, ethics, and accessibility concerns for colleagues who cannot or will not travel to Florida.
A summary of the results is available here: https://tinyurl.com/4wvj2k62
We are sharing a summary of the results, rather than the full data, because many comments included personally identifying information from responders, and we wish to protect all members’ anonymity.
Future Conference Plans
After careful consideration of these results, the IAFA executive board has voted to adopt a rotating model for ICFA moving forward. This model will keep Florida as our home base while also expanding opportunities to host the conference in other regions and, potentially, outside the United States. This is our plan for upcoming conference locations:
2026 & 2027: Orlando, Florida (already under contract)
2028: Outside Florida (location TBD)
2029 & 2030: Orlando, Florida
2031: Outside Florida (location TBD)
This approach allows us to balance stability and affordability with flexibility and inclusivity. We will continue to host the Virtual ICFA (VICFA) each year, ensuring that all members, regardless of location or circumstance, have access to our community and conversations.
Call for Proposals: 2028 & 2031 Conferences
To prepare for the first two non-Florida conferences (2028 and 2031), we are now inviting letters of application from members interested in serving as Associate Conference Directors (i.e. local hosts) for these conferences.
Following a version of the model used by the Science Fiction Research Association (SFRA), these local hosts will take responsibility for securing and coordinating the conference venue, hotel accommodations, catering, and local logistics in close coordination with the IAFA Conference Director. The IAFA will continue to manage registration, paper submissions and acceptances, and creative guest invitations. The local host and IAFA leadership will work together on conference themes, Guest of Honor invitations, and Guest Scholar invitations.
We strongly encourage proposals from those who already have prior experience hosting conferences at their proposed venues. Our priority will be to select locations that enable the greatest possibilities for affordability and accessibility for conference attendees. We are open to proposals for US and non-US locations. Our in-person conference usually occurs in March, but we are open to proposals for other times of year, especially if this would allow greater options for affordability, accessibility, and online/remote participation.
If you are interested in submitting a location proposal and serving as a local host, please reach out to the IAFA President David Higgins (Fantasticarts.president@gmail.com) and Conference Director Jim Casey (iafa.confchair@gmail.com) with a letter of interest describing your proposed conference location and your prior experience hosting a conference in this locale.
Feel free to reach out to start a conversation at any point; if you’re interested in hosting, we’d love to speak with you. After we meet with you to discuss possibilities, we’ll then help you prepare a formal proposal for review by the IAFA executive board.
Review of letters of interest will begin immediately and continue until memorandums of understanding are signed with local hosts for the 2028 and 2031 conferences. Our optimum deadline for letters of interest is December 31, 2025
Thank you again for your thoughtful participation in this process. Our community thrives because of the care and dedication of its members, and we look forward to building a stronger and more inclusive IAFA together.
Warm regards,
David M. Higgins
President, International Association for the Fantastic in the Arts